5 Things To Know Before You Hire Your First (Or Next) Team Member With Ease
We’ve all heard the leaders, CEOs, and bosses who can’t let go and hire help or allow other team members to show up and thrive in the company. Simply put, those bosses will not be able to build an A team until they learn to hire and delegate or outsource efficiently. They have characteristic language about team building which includes, “They won’t be able to do it like I do it.” “I’m not good at this.” or “I wish I could clone myself.” That type of language is not conducive to growth and as a result, their company can’t grow as fast.
CEOs, visionaries and business owners have to delegate effectively.
Below are 5 tips to help you delegate like a boss.
1. Delegate or outsource before you’re ready
When you hire from a state of urgency and you’re in need of help, there is no time to effectively onboard a new team member. At that point you just need help! You need them to dive in, catch on, and take some things off of your plate. They’ll be able to do some of this successfully and you’ll find some relief. After all, that’s what you were going for. However, the real work to establish repeatable processes through an onboarding process will have been neglected.
As time passes, the inevitable will happen. Your new team member will make a mistake. As a result, you may have a thought like “You’ve been here 6 weeks, how could you not know that?” “This team member is amazing, how could they have missed that?” You may feel let down and have a fleeting moment of wondering if you hired the right person. To be clear, if your team member was amazing before the mistake, I’m willing to bet that they’re still amazing. Hiring in haste and leaving out pertinent details is the real reason why they missed a pertinent detail.
When you delegate before you’re ready, you’ll be in a better space to walk the new team member through the process of your business without haste and answer questions as they start to grow with you. This approach will allow for your team member to start operating in their zone of genius and providing value to your company in now time.
2. Write down your processes
Document your work flow as you’re doing the tasks. When you delegate to someone else, they’ll see how you’ve handled certain things. For instance, when going over your processes, you may want to discuss what stays (like certain software like ClickUp). Additionally, you may also mention where you’d like to improve or are willing to try new software. These types of things will help you find someone that is compatible with your business. You may seek team members that have expertise or you may be willing to train from day 1 process 1 and let them learn, explore and grow. Either way, hav
ing a process as a foundation for which to build upon will enable your team member to succeed and also allow your business to grow.
As you implement your processes with your team member, allow them to walk through your draft. Fill in the action steps that are missing to set your business up to run like a well oiled machine.
3. Hire your first (or next) team member
The most important goal is to hire the right person for the job. New team members can be found through word-of-mouth, previous contractors, LinkedIn, or your email list. Some online service provider
s have even used Craigslist to hire A-players for their team.
Group interviews could possibly help you in the hiring process. For some positions, you may want someone who will stand out and delight. Other times you may want a different personality trait to shine is a crowd. Group interviews will allow you to get a snapshot of how your next team member interacts in a small group setting.
Compatibility is very important in the hiring process. Search for and find a personality test that works for you. Ask your new team member submit their personality type and consider this as one piece of insight to help you choose your next team member.
Have grace if you’ve done everything to make sure you’ve hired the right person and it doesn’t work out. Release them gracefully and quickly, if they’re not a good fit.
4. Communicate Effectively
Determine when and how you’re going to check in and delegate tasks or projects. If the position is virtual, are there any in person meetings that are mandatory during the year? Make sure to note that the meetings need to be distraction free.
Also think about the flow of the meeting. What needs to be discussed on a weekly, bi-weekly, and/or monthly basis? The team member will be prepared when it’s time to meet you meet with you and they’ll be able to update you accordingly on their project.
How are emergencies handled within your business especially if it is outside of work hours or would be over hours for them. Are you going to check in the email apps like Zoom with video or on a communication app like Slack? Foster an environment where your team knows that their zone of genius is encouraged.
Effective communication is essential so that the culture of your business can remain challenging but non threatening. Also, over time you will be able to attract the BEST people to join you as you grow and build your business.
5. Show appreciation
Show appreciation for the people that are helping you to build your A team. People like to be noticed. Everyone’s job is needed and it will take each team member to work effectively for you to grow!
Delegation and team building can be a fun experience. Remember to delegate before you are ready, write down your processes, communicate effectively, and show appreciation.
If you are a solopreneur who wants to grow your business to the point of hiring your first (or next) team member, grab my free guide to help you achieve that here.